Event Code of Conduct
1. Purpose
We believe our delegates, speakers and sponsors should be truly open for everyone. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, or religion.
This code of conduct outlines our expectations for participant behaviour, as well as the consequences for unacceptable behaviour.
We invite all sponsors, speakers, attendees, media, exhibitors and other participants to help us realise a safe and positive conference experience for everyone.
All determinations of appropriate or inappropriate behaviour are in Roar Media’s (The Organiser’s) sole discretion and the decision(s) of the Roar Media representatives on-site will be final.
2. Expected Behaviour
- Be considerate, respectful, and collaborative.
- Refrain from demeaning, discriminatory or harassing behaviour, materials and speech.
- Be mindful of your surroundings and of your fellow participants. Alert conference organisers if you notice a dangerous situation or someone in distress.
3. Unacceptable Behaviour
- Unacceptable behaviours & materials include intimidating, harassing, abusive, discriminatory, derogatory, or demeaning materials or conduct by any attendees of the event and related event activities. Many event venues are shared with members of the public; please be respectful to all patrons of these locations.
- Harassment includes: offensive comments (verbal, written, or otherwise) related to gender, sexual orientation, race, religion, disability; inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or following; harassing materials, photography or recording; sustained disruption of talks or other events (whether verbal or otherwise); inappropriate physical contact, and unwelcome sexual attention.
- Physical, written, verbal or other abuse, intimidation, threats, annoyance, harassment, stalking, pushing, shoving or use of any physical force whatsoever against any person, which in any way creates a disturbance that is disruptive or dangerous, or creates apprehension in a person, as determined by Roar Media and its event management, in their sole discretion.
- Possession of any item that can be used as a weapon, which may cause danger to others if used in a certain manner.
- Any boisterous, lewd or offensive behaviour or language, including but not limited to using sexually explicit or offensive language, materials or conduct, or any language, behaviour or content that contains profanity, obscene gestures, or racial, religious or ethnic slurs,
- Possessing any open can, bottle or other receptacle containing any alcoholic beverages, except in areas specifically designated for the consumption of alcohol. Please drink responsibly.
- Possessing any illegal substance, including but not limited to narcotics, marijuana, or other illegal drugs. Roar Media does not tolerate the use or abuse of illegal substances anywhere in the Venue.
- Smoking – other than in designated areas.
- Assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act or engaging in any offensive behaviour.
- Failure to obey any rules or regulations of the Venue.
4. Consequences of unacceptable behaviour
Unacceptable behaviour will not be tolerated whether by other attendees, media, speakers, volunteers, organisers, venue staff, sponsors, or exhibitors. Anyone asked to stop unacceptable behaviour is expected to comply immediately. If a participant engages in unacceptable behaviour, the conference organisers may take any action they deem appropriate, up to and including expulsion from the conference without warning or refund.
5. What to do if you experience unacceptable behaviour
If you are subjected to unacceptable behaviour, notice that someone else is being subjected to unacceptable behaviour, or have any other concerns, please notify a conference organiser as soon as possible. All reports will remain completely confidential.
Event Staff will be available to help participants contact venue security or local law enforcement, to provide escorts, or to otherwise assist those experiencing unacceptable behaviour to feel safe for the duration of the conference. You can report unacceptable behaviour to any member of staff.
6. Scope
We expect all conference participants (staff, sponsors, volunteers, speakers, attendees, and other guests) to abide by this code of conduct at all conference venues and conference-related social events.
7. Photography / Video
Video recordings and photographs are being taken at this event. By entering you agree to have your image and likeness used by Roar Media as per our privacy policy.
8. Event Contact
Chris Towers, Head of Events, Roar Media – chris@roar-media.co.uk
Event Policies
CODE OF CONDUCT: We believe our community should be truly open to everyone. As such, we are committed to providing a friendly, safe and welcoming environment for all. By participating at the event , you agree to abide by the event Code of Conduct.
BADGE POLICY: All Conference proceedings require a badge to attend.
VIDEO/PHOTO CONSENT POLICY: This conference is being filmed. When you enter this event, you may be in areas that are being filmed by video or photography. By entering the event premises, you consent to the filming, display, release, publication, exhibition or reproduction of your image and anything spoken by you to be used for news, Web casts, promotional purposes, telecasts, advertising, inclusion on Web sites, or any other purposes by Roar Media. You release Roar Media and its respective affiliates, employees and representatives, and each and all persons involved from any liability connected with such filming. If you do not wish to be filmed or photographed please let us know in advance.