Sponsorship & Exhibitor Information
Welcome to the official sponsorship & exhibitor guide for the Digital Transformation Conference that you’re a part of on October 19th, 2023 at etc.venues St Paul’s. We look forward to welcoming all our event partners. This is a guide that includes all the information ahead of your arrival with us, the page is updated as and when additional information is confirmed and added, so please check back for any important updates.
For all our sponsors that are speaking as part of their package please liaise directly with Chris Towers on speaker information and if you have any questions at all regarding the speaking element of your package.
Venue Address
etc.venues St Paul’s
200 Aldersgate Street, Barbican
London
EC1A 4HD
Exhibitor Floor located in the Galleria (First Floor)
Exhibitor Floor Plan & Set Up
Set up time is currently available on October 18th from 7pm – 9pm – or available on the morning of the event October 19th from 7am – 8am (ready for delegate arrival time of 8.15am, all booths must be ready for 8am). Setup time is subject to change.
All booths are provided with as standard a trestle table, two chairs, power strip. Typically exhibitors will bring backdrops, pop up banner displays, roller banners, frame type displays or similar – branded table cloths are also typical for prominent brand positioning. Some exhibitors will do prize draws or have small giveaways as part of their booth to drive traffic.
The floor plan is designed to give all our exhibitors as much natural foot fall as possible, with food & beverage stations located to bring people further in and around the perimeter where exhibitor stands are located.
Deliveries
Deliveries can be made to the venue with any exhibitor materials between October 17th & 18th only. Delivery information is available below. Please note all deliveries are the responsibility of the sponsor and any missing items are the sponsor’s liability – we recommend any deliveries to be tracked and recorded and all deliveries must be labelled. You are welcome to bring your own materials to set up with you.
If you’re organising a courier to pick up your materials upon event concluding please arrange for this to be done between 17.45 and 18.00.
The Agenda
The full agenda, subject to change, can be viewed on the event website here. All networking breaks will take place within the exhibitor floor. The biggest foot fall will be within the morning registration and light breakfast period, the morning and afternoon coffee breaks, lunch and the concluding networking drinks. This will be the optimum time to speak with delegates and recommend booths are staffed during these periods, booth staff are welcome to sit in sessions and recommended to as to understand the discussions of the day in which can be translated to networking discussion during those breaks.
Screen Ordering
If you’d like to order a screen for your booth you can do so by contacting our event AV supplier. Details and order form in the downloadable PDF below.
Registering your Contracted Staff Passes
You will receive instructions for registering your contracted staff passes week commencing 2nd October and no later than 6th October. Any additional staff passes that are required will need to be purchased and can be done so with 25% discount. If you have contracted client passes you will receive these alongside this.
Delegate List
You will receive this by midday on October 20th following the event concluding with the following information: First Name, Last Name, Job Title, Organisation, Email Address, Company Address – this is not to be shared with any third party and exclusive for your use as the sponsor, an unsubscribe option must be available for any mass mailing following the event to comply with GDPR.
The Event App
Event app access and instructions will be sent week commencing 9th October.
Social Media
The official event hashtag for the event across LinkedIn and Twitter is #DIGTRA.
The official event handle on Twitter is @Roar_Digital – we will interact with any tweets that are tagged with this for the event and recommend promoting your own presence here, our social channels will also do the same.
Our LinkedIn page can be found here.
Additional Information
Any additional information will be added to this page that is needed week by week, you can contact Chris Towers if you have any specific questions or needs regarding the event.
Our event code of conduct is available here.